How to Use Offline Payments for Event Bookings

Overview

The Offline Payments extension in EventPrime lets you offer an additional payment method to your attendees who prefer to pay manually instead of using online gateways. This method allows users to confirm their Booking and pay later while giving admins control to confirm or cancel the Booking based on actual payment status.

Prerequisite

Before using the Offline Payment option, ensure that EventPrime and its Offline Payments extension are installed and activated.

If the extension is not yet installed, you can get it here: Get Your Offline Payments Extension

Steps to Enable and Use the Offline Payment Extension in EventPrime

1. Open the Extensions Settings in EventPrime to Access the Offline Payments Option

• Navigate to the EventPrime menu, click on the Settings submenu, then go to the Extensions tab.
• Locate the EventPrime Offline Payments extension and click the Manage button.

2. Configure the Offline Payments Settings Based on Your Needs

On the Offline Payments settings screen, toggle the Enable/Disable switch to enable the payment option.
You can also:

• Enable Send Tickets on Payment Confirmation to allow ticket access only after payment is confirmed.
• Set the Default Booking Status either Pending or Completed .
• Add a Booking Notice with instructions for users on how to pay offline.
• Customize the Offline Option Label shown during checkout (e.g., “Pay Locally”).
• Click Save Changes to save your settings.

3. View the Offline Payments Option Under the Payments Tab

After saving, the Offline Payment option will automatically appear under the Payments tab in EventPrime settings, confirming it’s active for your site’s checkout.

4, Admin Can Track and Filter Offline Payments from the Bookings Tab

To manage offline Bookings,

• Navigate to the EventPrime menu and select the Bookings submenu.
• Here, under the Payment Gateway column in the Bookings list, the admin can view which Bookings were made using Offline payment gateway.

Frontend View

On the frontend, attendees will see the Offline Payment option (e.g., “Pay Locally”) on the Event Booking page under Select Payment Method.

After selecting this option, they can confirm their booking, which will be marked as either Pending or Completed, depending on your settings.

Conclusion

The Offline Payments extension in EventPrime makes it easy to collect payments outside online gateways by giving you full control over the payment verification process. It’s a helpful addition for events accepting in-person, bank transfer, or cash payments.