Event Coordinators Available
If you’re looking for a reliable way to hire a virtual or local event coordinator without going through hiring stress, you’re in the right place.
Organizations today run events across websites, platforms like Eventbrite, communities, and internal systems. What they need isn’t just software — they need trained people who can manage events end-to-end, reliably and professionally.
That’s exactly what we provide.
Fill the requirement form at the bottom of this page to get started.
Hire a Event Planner Without the Hiring Headaches
Traditional hiring often leads to:
- Long recruitment cycles
- Wrong hires
- Freelancers who disappear
- Agencies that rotate staff
Our model is different.
We provide vetted, trained event planners and event coordinators who work as an extension of your team — virtually or locally, part-time or full-time.
Introducing Our Event Coordinator Staffing Services
We offer event coordinator staffing services designed for businesses that want reliability, flexibility, and long-term support.
What We Provide
- Virtual event planners and remote event coordinators
- Local event planners where required
- Part-time or full-time allocations
- Dedicated resources who report directly to you
Every planner we assign is:
- Well-trained
- Handpicked based on your needs
- Interviewed and vetted
- Prepared to work with your tools and workflows
You don’t get random resumes.
You get a ready-to-work event planner.
Why Our Event Planners Are Better Prepared
We receive hundreds of applications and resumes every week for event planning and event management roles. Only a small percentage make it through our screening and training process.
Our associates are strong because they are trained in:
- Event setup and coordination
- Attendee and registration management
- Platform-based event workflows
- Communication and admin discipline
This allows us to consistently place high-quality virtual event planners and local event coordinators with clients worldwide.
Local or Remote — You Choose
We provide both local and remote event planners, depending on your preference.
Remote Event Planners
A remote event planner can handle:
- Event planning and setup
- Eventbrite and platform-based events management
- Registrations and attendee workflows
- Email coordination and admin work
- Vendors, Organizers and Sponsors Management
Our remote planners are also trained in:
- Website development and maintenance
- Basic WordPress workflows
- AI agent workflows
- Prompt engineering and “vibe coding” to speed up repetitive tasks
This makes a virtual event planner extremely efficient for ongoing work.
Local Event Planners
If you prefer someone locally available, we can also arrange:
- Local event planners
- Region-specific placements (subject to availability)
- On-site or off-site
Local planners follow the same vetting and training standards, but may not be trained in website handling or AI agentic workflows.
Part-Time or Full-Time
Not every business needs a full-time event manager.
That’s why we offer flexible allocations:
- 25% allocation (part-time support)
- 50% allocation
- 75% allocation
- 100% full-time allocation
This works especially well for:
- Seasonal events
- Recurring monthly events
- Ongoing admin and coordination needs
Clients often start small and scale up once they see results.
Transparent Pricing Model
We work on a simple monthly fee model.
How Pricing Works
- Pricing is based on resource allocation (25% → full-time)
- The fee includes a small markup on the resource cost
- No hourly tracking stress
- No surprise invoices
What We Handle
- Recruitment
- Training
- HR
- Payroll
- Continuity
How You Work
- The resource reports directly to you
- Day-to-day project management is between you and the planner
- We stay in the background unless support is needed
This model gives you control without employment overhead.
No Recruitment Stress. No Hiring Mistakes.
Hiring directly for event roles is risky:
- Resumes look good but performance varies
- Hiring mistakes cost time and money
- Replacing a bad hire is painful
When you hire an event planner through us:
- We handle recruitment
- We handle vetting
- We handle training
- We handle HR and payroll
You focus only on working with the planner, not managing employment logistics.
About EventPrime
Our virtual event planner and event coordinator services are delivered by the team behind EventPrime, a WordPress-based event management software trusted by 10,000+ customers worldwide. EventPrime is an established, production-grade WordPress solution used by businesses, venues, institutions, and professional event organizers to manage events, registrations, ticketing, attendees, and event operations directly on their websites. As the creators and maintainers of the software, we work daily with real-world event workflows across different industries and scales.
Our Event Staffing and Virtual Event Planner services operate as a standalone business, independent of our software products. You do not need WordPress, do not need EventPrime, and do not need to use any of our plugins to hire an event planner or event coordinator through us.
Clients hire us purely for people and expertise — trained event planners who can manage events on any platform, including Eventbrite, websites, internal tools, or custom systems.
Who This Is Ideal For
Our service is ideal if you are:
- Looking to hire an event planner without hiring internally
- Searching for event planners near you (locally) or open to remote options
- Managing recurring or seasonal events
- Needing part-time admin and coordination support
- Interested in efficiency through AI and automation
- Need ongoing website and technical support
It also fits organizations exploring remote event manager models internally but preferring a ready-to-deploy solution.
How to Get Started
To get started, we simply need to understand:
- Your event volume
- The type of events you run
- Whether you want local or remote support
- The level of allocation you need
👇 Fill out the form below and tell us about your requirements.