EventPrime, a global event management company, successfully implemented a fully customized round table seating and venue layout system for a leading international award gala organizer. The project enabled dynamic seating arrangements with interactive attendee mapping, real-time booking visibility, and an editable venue layout adaptable for annual events held across multiple cities.
Date: June 2025
Industry: Conferences & Award Ceremonies
The client required a bespoke event layout solution capable of reflecting the physical arrangement of 20 to 35 round tables per venue, each supporting between 8 and 12 seats. EventPrime’s engineering team developed a tailored seating module allowing attendees to purchase seats at a chosen table rather than specific chairs, ensuring flexibility while maintaining social group preferences during booking.
The customization introduced interactive hover functionality where users could view attendee names per table in real time. Event managers were also provided with backend control to define seating capacity, modify venue layouts, and reposition tables as needed for different locations each year. Additionally, all system references to “Performers” were restructured to “Awardees,” aligning the terminology with the client’s event type.
A complementary interface was added for administrators to adjust table counts, seating grids, and stage positioning through JSON-based layout configuration. The system was tested and refined to ensure synchronization of attendee data and booking status updates. EventPrime’s QA team validated the customization through multiple test environments before final deployment, achieving seamless integration with the client’s live event site.
This project exemplifies EventPrime’s expertise in developing high-precision, interactive event infrastructure that replicates real-world venue layouts digitally. By combining flexibility, design accuracy, and intuitive control, EventPrime continues to deliver industry-leading solutions for complex, large-scale event experiences.
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Press Team – EventPrime
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